MANUAL - Virtual at-home attendance is taken the last day of the school week for the previous week (attendance is counted from the previous Friday through the day before the last day of the school week – usually Thursday), and if a student has not met the minimum participation criteria to be considered “present” for that week then they are marked as absent for the entire school week. Counting the “instructional week” from Friday to the following Thursday allows students who demonstrate participation over the weekend to be appropriately counted in membership.
Full-time Virtual Participants
A student must demonstrate minimum participation at least once per instructional week. If a student has demonstrated minimum participation at least once by the last day of an instructional week, they are considered “present” for the instructional week; a daily mark of attendance is not required. If a student has not demonstrated minimum participation at least once by the last day of an instructional week and has not been marked in Skyward with a valid excuse, they should be marked as “absent” for the entire instructional week (including Friday). Students who are “absent” for ten consecutive days must be withdrawn following established District procedures.
Part-time Virtual Participants
Students that alternate between virtual and in-person participation in the same class must similarly demonstrate minimum participation at least once per instructional week. Minimum demonstrated participation may include in-person or live (streaming) online participation or any of the virtual participation options. Students will be considered present until the end of the instructional week; at that point, students that have not demonstrated minimum participation through either in-person or virtual methods (or has not been marked in Skyward with a valid excuse code), must have their attendance updated using the procedures above.
Attendance may also be marked with a “P” (for “Present” or “Participant”) in Skyward. This code may be used to mark students who are not physically present but may be participating virtually. At the end of the instructional week, if the student did not demonstrate minimum participation at least once through either in-person or virtual methods (or has not been marked in Skyward with a valid excuse code), their attendance must be updated (by replacing the “P” code with an “A” code) to reflect the lack of participation.
Regardless of how the student demonstrates participation, the teacher has responsibility for ensuring that the attendance they submit (which is an official educational record) accurately reflects the participation status of their students. Teachers are required to record and verify attendance at least once per day (elementary) or each class period (secondary).
Teachers do not need to mark attendance for all students; their participation is assumed on Fridays. However, students who attend in-person sessions may be marked with the “P” code to allow schools to monitor their participation and location in the building and/or account for students in the event of an emergency. Students who have been absent for every day but Friday of the last 10 instructional days can be marked absent for the associated Fridays and withdrawn from enrollment. Established practices of parent contact and intervention should be followed prior to withdrawing a student for 10 days of non-attendance or non-participation.
- Frequently Asked Questions: 2020-21 Attendance on Fridays and Attendance for Virtual Students
- JSD Policy AA432 - Student Attendance and Teacher Disclosure Statements